Job Title: Associate Manager - Patient Administration	Salary: 50-78K / Yearly
Location: Princeton, New Jersey	Type: Full-Time
Zip Code: 08540

Description:

The position of Assistant Manager – Patent Administration acts as a team leader for Patent Specialists (or Patent Associates), Filing Clerk, and other patent administration staff (not including Department administrators) in the Intellectual Property Department (“IPD”). The Associate Manager - Patent Administration is responsible for supporting development and overseeing execution of Department patent legal administrative policies. The Associate Manager - Patent Administration also is responsible for overall management of patent legal administrative functions in IPD, including management of NNI-IPD docketing, case management, and data management processes. The Associate Manager - Patent Administration further provides direct management and oversight of patent submissions. The Associate Manager - Patent Administration additionally provides a high level of service and oversight with respect to the technical aspects of docketing, submission, and archiving information technology systems and software.



RELATIONSHIPS:



The Associate Manager - Patent Administration reports to an attorney responsible for oversight of patent legal administrative functions in the Department. In addition to directly managing patent administration staff, the Associate Manager - Patent Administration is responsible for establishing and maintaining relationships with stakeholders in __________Corporate Patents (Denmark); acting as a supportive or lead liaison with the US Patent and Trademark Office and other governmental patent authorities (e.g., the World Intellectual Property Organization (WIPO)); coordinating activities with the rest of the __________ Inc. Legal-Government Affairs-Quality Department; and ensuring substantive legal administrative support of attorneys in the Department. The Associate Manager - Patent Administration also will interact with and manage outside and foreign agents as part of the globalization of the Department’s patent activities.



ESSENTIAL FUNCTIONS:



n Management of patent administration staff

· Conducting regular one-on-one and/or group meetings with patent legal administration staff to manage patent filing, prosecution, and maintenance processes and related projects, including supporting Departmental quality and new function initiatives; auditing performance to ensure compliance with goals and procedures

· Managing workloads and ensuring priority projects are attended to by management of staff resources

n Oversight and regulation of data management

· Entering and overseeing high level docketing information to Department docketing database(s)

· Ensuring quality of Patent Specialist (or Patent Associate) docketing entries and due date removal in docketing database(s)

· Coordinating with Corporate Patents ( Denmark ) concerning use and status of docketing database

n Oversight of case management and document archiving processes

· Managing document management in patent document databases

· Managing patent file wrappers and other patent files

n Overseeing patent submissions

· Developing, implementing, and regularly updating quality check procedures for patent submissions and related processes

n Overseeing communications and relationships with patent authorities, agents, and key stakeholders (inventors and managers in affiliates)

n Providing functional technical assistance to members of the Department concerning software and systems used for patent submissions, docketing, archiving, and data management

n Monitoring changes in patent authority regulations and routinely adjusting procedures to adapt thereto; providing training to patent legal administration staff or all of IPD regarding such changes





KEY SUCCESS FACTORS: EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS

· At least high school graduate or equivalent

· At least 5 years experience as a patent paralegal or patent secretary with significant docketing experience; preferably with at least one year experience in management/team leadership and recent experience in international patent prosecution and electronic filing with the US Patent and Trademark Office

· Highly proficient at and/or demonstrated capacity to efficiently and effectively master software systems, databases, and related tools

· Excellent project management, organization, and communication skills



KEY SUCCESS FACTORS: COMPETENCIES



Lives the Values

Promotes and fosters the ___________and Way of Management in all business activities. Communicates and role-models the values; sets an example for others to follow. Respectfully and constructively challenges the thinking and actions of others – regardless of formal authority or if the individual holds a higher position within the company. Adheres to company policies, relevant laws, regulations, and commitments. Maintains a balanced focus on the triple bottom-line: economic viability, environmental sustainability and social responsibility.



Sets Direction and Strategy

Creates and communicates a clear, shared vision for the future consistent with the values and mission of _______. Leads and promotes customer-focused strategies, and ensures strategic imperatives are transformed into actionable business plans. Maintains a balanced perspective between short and long-term priorities. Manages the dynamic tension between stretch goals and realistic plans. Adapts quickly to new situations and changes in the broader healthcare environment.



Fosters Innovation and Continuous Improvement

Quickly assembles information and leverages the diversity of others’ experience, backgrounds and expertise when problem solving. Develops new insights and formulates innovative solutions by analyzing, synthesizing and integrating data and information in the context of overall goals and objectives. Encourages and promotes creative problem-solving and breakthrough ideas, development of new systems, programs and processes.



Manages Business Complexity

Makes timely, insightful decisions based on the best information available, and takes effective action incorporating reasoned risk-taking. Establishes and ensures adherence to corporate guidelines and processes within and across functions while maintaining an entrepreneurial spirit. Plans for growth and expansion, and acts as a catalyst for positive, constructive change.



Inspires and Motivates

Communicates with optimism, compassion and sincerity across all levels. Creates energy, excitement and personal investment in others. Instills a sense of urgency, focus, and optimism; even under adversity. Builds a culture of confidence, loyalty and enthusiasm through constant training, development, support, reward, promotion and individual consideration. Demonstrates empathy toward patients and a passion for helping those touched by diabetes or other therapeutic areas where we can make a difference.



Drives Performance

Sets clear and challenging expectations and holds self and others accountable for meeting or exceeding them. Consistently delivers on commitments. Develops and applies new and unique methods and thinking to executing plans and strategies. Continues to drive performance until objectives are met -- does not back down in the face of adversity or obstacles.



Collaborates Across Boundaries

Identifies and eliminates silo thinking, creates company-wide solutions and builds long-term alliances throughout _______. Partners with other departments, functions or businesses to create action plans and achieve business objectives. Seeks multiple perspectives and engages in open and honest two-way communication to consider differing points of view. Consistently develops and sustains cooperative working relationships.



Coaches and Develops People

Develops self and others to accelerate performance in current and future roles. Provides others with candid, timely and constructive feedback. Reinforces, recognizes and rewards positive development in others. Maintains a talent mindset – consistently considers current team strength and future talent needs relative to business goals and aspirations.



OTHER:

· Works within established policies and procedures and ensures alignment of their work.

· Approximately 5% or less overnight travel



Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Additionally, this job description reflects management’s assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.

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