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Senior Legal Secretary

  • 12/18/19
  • Los Angeles, CA
  • 90017
  • $26.14-$32.58 / Hourly
  • Full-Time
Job Title: Senior Legal Secretary

Minimum Salary: $26.14 Hourly
Maximum Salary: $32.58 Hourly

Application Open Date: 09/11/2019
Application Close Date: 09/25/2019

The Office of the General Counsel (OGC) of the Los Angeles Unified School District seeks to be nothing less than the best public law office in Los Angeles County. The OGC is an ethical, high performance legal department with high professional standards and integrity that provides first class legal service to the teachers, supervisors and administrators who support the District's 600,000 plus students that we educate.

The OGC uses their skills to advise and counsel schools and administrative offices, and recognize that their ultimate clients are the students of the District and their families, and work to support the District's vision that all of our students will graduate, be college prepared and career ready.

Job Description:

A Senior Legal Secretary serves as an office supervisor in the Office of the General Counsel and performs higher-level legal secretarial tasks.

Job Responsibilities:

Typical duties for Senior Legal Secretary are as follows:

Assists in the preparation of correspondence, legal opinions, presentations, articles for publication, drafts of legislation, and legal documents concerning District business.
Assists administrators and other authorized personnel in the use of legal reference material.
Researches appropriate private or governmental sources to secure information required in litigation.
Performs and/or supervises the performance of the following duties: a) maintains files related to potential litigation, sets appointments and conferences for attorneys, paralegals, and other staff members; b) indexes and cross-indexes complex sets of subject files; c) responds to questions from the general public, parents, students, officials, and employees of the district, and representatives of other governmental agencies regarding the functions and procedures of the office and other matters; d) prepares legal documents and files litigation documents in appropriate courts, including authorizing requests for preparation of warrants for necessary filing fees; e) indexes, files, locates, and researches correspondence, legal opinions, and courts decisions as requested.
Reviews the Daily Journal and other legal newspapers and journals for Court Calendar listings of current litigation with which the office is involved and flagging articles for photocopying and filing in office and/or litigation files.
May assist in maintaining the office library of legal publications, legal subject files, and confidential files.

In addition to the duties above, the Senior Legal Secretary coordinates work flow when paralegals and attorneys require additional assistance by performing the following:
Assists in the maintenance of dockets and calendars to show the status of pending litigation and requests for legal opinions, and reminds paralegals and staff attorneys of deadlines for preparing litigation documents and opinions.
Assists in the preparation of the budget for the Office of the General Counsel.
May assign and coordinate all general office duties, including payroll reporting, mileage reporting, supply requisitioning, telephone and reception coverage, and reproduction and distribution of correspondence and legal opinions to lower level support staff.
May prepare an annual report for contract auditors.
May attend meetings, take notes, and summarize information obtained.
May read, make subject listings of, and report on progress of legislation during State Legislative sessions.

This class description is not a complete statement of essential functions, responsibilities, or requirements. Entrance requirements are representative of the minimum level of knowledge, skill, and/or abilities.

To the extent permitted by law, management retains the discretion to add or change typical duties of a position at any time, as long as such addition or change is reasonably related to existing duties of a position at any time, as long as such addition or change is reasonably related to existing duties.

Insurance: Paid premiums for your choice of several medical, dental, vision, and life insurance plans.
Retirement: Membership in the California Public Employee Retirement System (CalPERS).
Vacation: Two weeks of paid vacation to start. Three weeks after five years of year-round paid service.
Paid Holidays: 12 days.

Minimum Requirements:

The entrance requirements for Senior Legal Secretary are as follows:

Education: Graduation from high school or evidence of equivalent educational proficiency. Completion of an associates degree in Legal Secretarial Science, certification in Legal Secretarial Science, or certification as a paralegal from a program approved by the American Bar Association.


Three years of experience that includes assisting attorneys in preparing and compiling legal and litigation forms, pleadings, discovery, and other documents, using legal template software, and screening and routing calls.

Special: Must be able to work flexible hours including evenings and weekends.

Desired Qualifications:

The ideal candidate for Senior Legal Secretary will have more advanced skills and knowledge to work in a professional law office environment. S/he will possess secretarial experience, including setting up and working with filing systems and databases. S/he must have knowledge of legal procedures, and rules of the court.
S/he must be proficient in the following computer skills: Microsoft Outlook 2016, Microsoft Word 2016, Microsoft Excel 2016 as well as legal spelling, legal vocabulary, attention to detail, and alphanumeric data entry.
S/he must be professionally polished, have exceptional interpersonal skills and be detail oriented. S/he will have excellent oral communication and writing skills.
The ideal candidate will be able to work within a group, and be able to manage multiple projects while working under pressure and time constraints within a fast-paced environment. S/he will have excellent follow through and be self-motivated both within the working environment as well as with his/her continuous professional learning and development.

How to Apply:
(1) Visit
(2) Look for Jobs Open to the Public on the right side of the screen to find the link for the position of Senior Legal Secretary
(3) Read the Job Bulletin
(4) Complete and submit the application

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